In accordance with current analysis on worker offboarding, 70% of IT professionals say they’ve skilled the adverse results of incomplete IT offboarding, whether or not within the type of a safety incident tied to an account that wasn’t deprovisioned, a shock invoice for assets that are not in use anymore, or a missed handoff of a essential useful resource or account. That is regardless of a mean of 5 hours spent per departing worker on actions like discovering and deprovisioning SaaS accounts. Because the SaaS footprint inside most organizations continues to increase, it’s turning into exponentially harder (and time-consuming) to make sure all entry is deprovisioned or transferred when an worker leaves the group.
How Nudge Safety might help
Nudge Safety is a SaaS administration platform for contemporary IT governance and safety. It discovers each cloud and SaaS account ever created by anybody in your group, together with generative AI apps, supplying you with a single supply of reality for departing customers’ accounts and OAuth grants that have to be deprovisioned, revoked, or transferred.
And, a built-in playbook walks you thru a complete guidelines for IT offboarding in alignment with Google and Microsoft finest practices. The playbook might help you save as much as 90 % of the effort and time concerned in SaaS offboarding by automating time-consuming, easy-to-miss duties like revoking OAuth grants and resetting passwords for accounts outdoors of single sign-on (SSO).
Let’s check out how Nudge Safety helps you with every step so you may guarantee full offboarding of SaaS accounts.
1. Revoke entry to Google Workspace or Microsoft 365
As soon as you have chosen the worker you might want to offboard, step one is to confirm the standing of their Google or Microsoft account.
Initially, you will need the worker’s Google or Microsoft account to stay lively whilst you full different offboarding duties. Nonetheless, you will wish to be certain the consumer can now not entry the account by resetting their password and disabling any restoration strategies they might have arrange. Nudge Safety helps you confirm the standing of every of those steps so you may make sure that entry has been revoked.
2. Switch possession of essential assets.
Earlier than you start deprovisioning your departing worker’s accounts, you will wish to establish and transition possession of important assets like AWS root consumer accounts, company domains, social media accounts and extra.
Nudge Safety routinely identifies essential assets owned by your departing worker and guides you thru the way to switch possession to different crew members. For every useful resource, Nudge Safety gives detailed directions with useful hyperlinks and a abstract of different app customers who might take over duty for every useful resource. As you undergo the checklist, you may verify that you’ve transferred possession or log your resolution to disregard a selected useful resource that does not have to be transferred.
3. Evaluation and replace app-to-app integrations.
OAuth grants are sometimes used to allow app-to-app integrations and automation so if a departing worker’s OAuth grants are revoked with out overview, this might disrupt day-to-day operations.
Nudge Safety exhibits you all app-to-app OAuth grants and scopes for the departing worker so you may assess the potential enterprise influence of every integration and decide if it needs to be recreated with one other account. You may additionally see who the opposite customers of that software are so you may interact them as wanted. This step of the offboarding course of will assist make sure that automated enterprise processes proceed to work as anticipated after the worker leaves the group.
4. Revoke SSO-managed accounts.
This step is straightforward. With the clicking of a button (and with out leaving the Nudge Safety dashboard), you may revoke entry to all the accounts managed by your single sign-on (SSO) supplier, like Azure AD or Okta. In a while, the playbook will even stroll you thru cleansing up the contents of these accounts.
5. Revoke entry to apps authenticated through OAuth.
OAuth grants make it straightforward for workers to create new accounts just by selecting the choice to authenticate with Google Workspace or Microsoft 365. Nudge Safety makes it simply as straightforward for safety and IT groups to establish and revoke departing customers’ OAuth grants immediately from Nudge Safety. Now that you’ve got already reviewed and recreated any scopes associated to app-to-app integrations, you may revoke the remaining app entry granted through OAuth.
6. Revoke entry to unmanaged accounts.
OAuth grants and SSO-managed accounts solely present a partial view of your departing worker’s entry. Lingering SaaS sprawl can depart doorways open for illegitimate entry to delicate assets and knowledge after an worker leaves your group. Fortunately, Nudge Safety additionally inventories unmanaged accounts that your worker could have created with their work e-mail outdoors of ordinary IT or procurement processes.
Not solely will Nudge Safety present you the checklist of unmanaged apps, however you may set off automated password resets from throughout the platform to stop additional entry by the departing worker. With out this automation, it might take hours to do that manually, when you even know the accounts exist within the first place.
7. Clear up revoked accounts.
As soon as the consumer’s entry has been revoked, it is necessary to wash up their accounts to keep away from orphaning company knowledge or persevering with to pay for unused licenses.
Nudge Safety allows you to ship an automatic “nudge” to the technical or enterprise proprietor for every SaaS software with directions to delete or transfer delicate knowledge, reallocate licenses, and reassign possession of assets to a different consumer.
8. Doc offboarding actions with a built-in report.
Nudge Safety information all the offboarding steps you have taken, so you may all the time return and test what was accomplished for every worker. As soon as you have completed offboarding a departing worker’s SaaS and cloud accounts, you may generate a .pdf report of the actions you accomplished and share it with inside customers or auditors.
Transition workers seamlessly with Nudge Safety
Nudge Safety helps you offboard departing customers effectively and fully, enabling you to guard company assets and keep away from enterprise disruptions with out squandering precious time on tedious, repetitive duties.
